Reducing the headache of managing multi sites
Many businesses face the same challenges, especially in the hospitality and catering sector. Fundamental tasks like managing staff across multi sites, rostering shifts, keeping track of accurate hours worked and logging leave requests can become a real headache if there isn’t a solid process and platform underneath. Errors can be costly as this data is fundamental to profitability. Often hospitality businesses start with very small teams but grow rapidly and find that their excel spreadsheet for staff tracking becomes more and more complicated and time consuming, to such an extent that come payroll time a full day can easily be lost to administration. If payroll is outsourced there’s also an additional layer of complication modifying and correcting data at the last moment.
The ideal scenario to improve this is software to help manage multiple locations, schedule teams to work in those locations, generate accurate timesheets through clocking in & out with the icing on the cake being a push of approved data through to payroll. The cherry on the cake is to pull in Point of Sale data and really hone staff costs in line with daily turnover.
All of this is possible in a surprisingly simple way for as little as £2 per month per employee. The software is Deputy, it’s a neat cloud based software doing all of the above plus provides an effective way to communicate with employees in facebook-esque style. Each site can be managed via a single iPad, clocking employees in and out, employees can also view their shift patterns and leave requests via a smart phone app. The headache of creating shifts and taking into account all the details of scheduling such as Peter can only do 20 hours a week and is bar trained, Jo is unavailable on Wednesday afternoons etc. all the nitty gritty that supervisors and managers need to take into account are taken care of.
If your accounting package is Xero there’s direct integration with Payroll, if you use Sage there’s a Deputy export that can be fed into Sage still saving a huge amount of time.
It’s easy to use, it’s effective and there are lots of integrations. If you are a bakery, coffee shop, bar, caterer, restaurant or similar it’s worth considering Deputy. The cost per month stacks up very well with the time saved.
(Image courtesy retail innovation.com)